When the progress box disappears, the import is finished. Outlook starts importing the contents of your. This imports the data into the folder currently selected.Ĭhoose Finish. If you're NOT importing into your Microsoft 365 mailbox, choose Import items into the current folder. pst file into your Microsoft 365 mailbox, choose that mailbox here. If you're importing the contents of your. If a password was assigned to the Outlook Data File (.pst), enter the password, and then click OK. Under Options, choose how you want to deal with emails and contacts, then choose Next. Select Outlook Data File (.pst) and click Next.īrowse to the. Select Import from another program or file, and then click Next. See What version of Outlook do I have? to find your version of Outlook and to get to right import steps. If your ribbon doesn't have a File option in the top left corner, you aren't using an Outlook app installed on your computer. These instructions assume you've already exported your Outlook email, contacts, and calendar from another instance of Outlook, and now you want to import them to Outlook.Īt the top of your Outlook ribbon, select File. You want to move Outlook items between local folders and an IMAP or Exchange server. You want to move Outlook items from PC to Mac or Mac to PC You want to move Outlook items from one PC to another PC You want to move Outlook items from one email account to another email account You will probably have some problems, this never ever, ever goes smoothly but it's the simplest way to get it done.There are several reasons why you might want to import Outlook items from an Outlook Data File (.pst). That is about everything I can think of right now, but if you run into a problem let me know, and I'll see what can I do to help. Some messages are stubborn and will have to be copied individually If it matches repeat, if not you can create search folder for your IMAP account to narrow down where the problem was.Copy them to IMAP server and check how many are there, it should be the SUM of numbers you have written down.Take a note how many emails are in your new date range. Modify the search folder for the next date range (say if it was 1.Jan 2013 - 15.Jan 2013 move it to 16.When it's done check how many messages are there in your IMAP folder and see if it matches what you have in the search folder.Copy messages from the search folder to your IMAP folder.Write down how many emails there are in the search folder.Never go more than 500 at a time with 6GB RAM, but if you have attachments bigger than 5MB, go even less - say 300 Locate your oldest message in old mail and create search folder to filter messages starting from the oldest date for the next week or month, depending on how many messages you have.Do not under any circumstances copy all of your messages at once! It will crash and burn!.I suggest you create a folder for your old mail on the IMAP server, something like "archive", you can move it to Inbox later if you wish.Backup your IMAP mail before you begin.You should now have two email accounts and you can drag and drop mail between them. If your IMAP account is not setup, do so now. Your old mail should remain open after you delete the account, but if it goes away you can do File -> Open outlook data file (or File -> Import for older versions and follow the wizard). Then you can delete the old account so it stops bugging you while you keep working form account settings. Next copy it in a safe place so you can open it in case you mess something up (you have to close Outlook first). There should be a button to open file location. In there you can figure out which data file is the one that holds old mail. You can do so by going into account setup and there will be a tab called data files. If you need them to sync to another device, then keep reading.įirst you need to locate the data file that contains your old messages. You can delete your old account and simply open the data file in Outlook to have an archive of the old emails. I've done it many times, but mostly data file -> Exchange Server.įirst of all think about do you really need to transfer old email to a new server. You should be able to copy your messages from outlook data file to IMAP server.
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